Does your desk look like it was hit by a hurricane? Do you struggle to stay on top of everything you need to accomplish each day and each week? You need to get organized – and stay organized – fast. You need a plan to manage your time wisely.
In today’s rapid-fire world, you are not likely to have only one simple task come across your desk at a time. Instead, you will need to do some serious juggling and multitasking to improve your time management skills. The best way of all to keep on top of all of your necessary daily tasks is to prioritize.
Priority management is a skill possessed by some of the most successful and efficient people you know. They know how to make a working plan. They know how to quickly assess a task’s importance and shift their day accordingly, spending the most amount of time on the most important things and the least amount of time on less urgent matters. This is a skill, like all skills, that can be developed, but effective time management does take practice and patience.
Easy Priority Management Tips
1. Make a Plan
Before you jump into your inbox each day, take 15 to 20 minutes to assess what you’re up against and determine what needs your most urgent attention. Make a plan of attack and a tentative schedule for the day.
If you have any less demanding tasks that don’t need to be done by you specifically, then delegate those tasks to one of your employees to take a bit of stress off of your shoulders. Be certain that they understand the potential level of urgency so that they can also effectively engage in priority management.
3. Check Back In
Throughout the day, periodically compare your progress to your plan. If you are getting stuck on a particular issue, move on to something else for a while and them come back to it fresh, if your time management schedule will allow. If something new comes across your desk over the course of the day, decide where it fits into your lineup and whether this changes your schedule.
4. Put it to Rest
Don’t spend endless amounts of time tinkering to get a perfect result. Sometimes this might be necessary, but a more effective policy is to get a project to the best place you can in the time you have available. Perfectionism can be problematic if you are trying to have an effective priority management strategy. Save the tinkering with the details until you have input from the whole team and can see the project from other perspectives.